SharePoint is the tool to boost business productivity by making everything smooth. With the right knowledge, you can easily meet the business requirements and bring effective solutions.
But what is all the hype about SharePoint Data View Web Part? Understanding this feature before investing and exploring it to gain good advantages for your business is important.
Modern technologies have made integrating web parts into your site to make this process efficient for people with no coding experience.
What is SharePoint Designer?
The main aim of the tool is to allow users or developers to build the design without using any code. With the industry’s high demand, it will be difficult to provide a user-friendly solution with limited deadlines.
Here, SharePoint has a wide collection of resources to meet business requirements. SharePoint Designer has the below-mentioned categories:
- Data Sources: Build and manage the external and internal resources of information
- Workflows: Create an organized workflow to handle business processes
- Views and Forms: Build innovative views and forms to control data
- Branding: Optimizing the look and feel of the site pages for the visitors
What are SharePoint Web parts?
They are the basic building blocks in the page used to display data in an organized format. All you need to do is assemble them properly to make the page user-friendly. These web parts are similar to small applications to store and view various types of content.
The classification of SharePoint Data View Web Part:
- Dynamic: This is accessed through a browser or SharePoint designer to place the web parts on the SharePoint site pages. They are kept separately from the page and displayed only when the user requests the
- Static: This is kept outside the SharePoint control or web part zones. They are built in advance edit mode in SharePoint Designers, and you cannot create them from the browser.
Using data view is an effective method to create ways to display information in the SharePoint list or library. Different views have different sorting, grouping, styling, and filtering methods. The view can be defined as:
- Public: This type is used to create public views and is also available for anyone to use.
- Private: Users have the freedom to build a personal view. It shows the information only if the user has the right permissions.
Various views can be customized as per the user’s requirements and expectations.
What are the different actions of Data View in SharePoint?
Choose a different view in SharePoint:
- In the command bar, choose the View Options
- Choose the name of the view you plan to switch
- Select from Compact List, Gallery View, and List options
- Users can customize the view using sort, group, or filter selections
Update the Default View
- From the command bar, choose View Options
- Decide the name of the view
- Select View Option and Edit current view
- Choose to Make this the Default View check box
- Just click on OK
Create a Data View web part in SharePoint:
- From the command bar, choose the View options
- Choose the Create New View
- Below the View Name, add the name
- Below the Show As, choose the List or Calendar for the type of view
- If you have selected Calendar, then add the start and end date in the Calendar
- For updating the display of tile items, choose More Options and select Title of items on the Calendar List
- Once done, choose Create
Update the Data View in SharePoint:
- From the Command bar, select the View Options
- Choose the name of the view
- Choose the View Option and then Edit Current View
- Make your changes on this page. Users can add, update, filter, configure, and more in this section
- After making the final chances, Click on OK
The process to delete a view in SharePoint:
- From the command bar, choose View Options
- Choose the name of the view
- Choose View Option > Edit Current View
- Select Delete and then OK
Procedure to build custom view in SharePoint:
- Redirect to Settings > Library Settings
- General settings > Columns > Views
- Click on Create View
- Click on Standard View
- Reach Group By Section
- Select 1 or 2 Grouping tiles
- Click OK
What are the benefits of using SharePoint Designer for data management?
1. Save Money
If you have the Data View Plus App, there is no need to invest in other tools. Microsoft provides great tools to manage professional or personal requirements.
2. Highly Scalable
The SharePoint Data view has great scalability to manage the workflow of your business. There are multiple resources to help ease the business process.
3. Increase Productivity
Data is perfectly organized and managed in the SharePoint platform, with a great option to filter and sort as required. It will help to save time and make quicker informed decisions for your business growth.
4. Seamless Integration
Microsoft teams, MS Office, OneDrive or any other app are easier to integrate into the SharePoint platform for better features and functionalities.
5. Great Security
Many large organizations and governments trust the SharePoint ecosystem for their sensitive information. This allows you to store information without any risk of data loss or fraud.
What can you do with SharePoint Designer and Data View Web Part?
Well, this is a challenging task for you. It is important to understand your requirements and gather the relevant resources to bring an effective solution. This will give you a clear picture of the expectations from the chosen tool and helps to get some advanced features and functionalities.
Data Management is a challenge for individuals or groups that aims to grow productivity. SharePoint Data View Web Part features help to provide great choices without going through complex programming.
There are ready-to-use features that save great time and effort.
